President's Message

SAN DIEGO MESA COLLEGE

PRESIDENT’S CABINET

Agenda

November 10, 2009, 2 – 4 p.m., A102

1) GENERAL ITEMS

a) Welcome and Introductions (Barbara Kavalier) Visitor, Josh Ray

b) Facilities Services (Deb Canning): Deb shared that facility personnel are on call for the upcoming H1N1 vaccine distribution – H 117/118 has been designated as the vaccine distribution site. Facility staff has also been providing cleaning for athletic events. On November 16, facility staff will be reduced to only three custodians. Please be sure to contact the Call Center with as much advanced noticed as possible for facility services. Discussion followed on after-hour requests (call Dispatch) and if facility radios are still being used. The radio system has now gone to Nextel – call Dispatch who have the Nextel contact numbers for facility staff. It was determined the issue of whether the radios are in effect and continue to be used by 3rd shift custodians needs to be addressed at a future President’s Cabinet meeting.

c) Major Event Approvals (sent via email for vote – Approved by President’s Cabinet voting members):

*GIS Day at San Diego Mesa College

*Black Student Union – Spoken Word Event

*2009 Mesa College Veterans Day Address

2) ADMINISTRATIVE SERVICES

No Report

3) INSTRUCTION (Tim McGrath)

a) Resource Allocation Committee – Pilot Program (Handout): Tim McGrath distributed the RAC schedule for Pilot Presentations which begin on Thursday, November 12.

4) STUDENT SERVICES (Barbara Kavalier)

a) H1N1 Taskforce Update (Barbara Kavalier): Still waiting on vaccine which will probably not be until Thanksgiving. H 117-118 continues to be held for vaccine distribution and this room will now not be available for events in December.

b) ASG Update (Mason Walker): AS is planning a trip to San Francisco – they will participate in the general assembly and make resolution votes to the Senate. Mason will provide a presentation on the outcome of this assembly. Mason also requested for members of the President’s Cabinet to volunteer to meet individually with AS students (mentor interviews.) In addition, a student rally is planned for November 12, 11-1 p.m. in Balboa Park (President’s way entrance off of Park Blvd.)

c) Modular Village Update (Ashanti Hands): All but three departments are now moved in with the remaining departments to be in by next week. There is a link on the home page which shows the new location and where each office is located. A discussion followed on the need for marked faculty/staff parking spots – Debra Picou will be contacted to help facilitate this request. In January, the I400 building will be torn down and a barricade will be placed around the construction zone.

5) OTHER

a) Accreditation Question (Rob Fremland): Will there be an opportunity to voice that previous plans on program review were not done because of cutbacks? Tim McGrath shared that we may still get cited if we don’t follow through on previous planning because the accreditation committee is more concerned with program planning than the actual outcome. Discussion followed on how we can be proactive to future program cuts instead of being reactive by developing a master plan with how to handle the budget crisis as it unfolds. Tim stated that the issue is that 90%+ of the budget is salaries – unfunded release time and supply budget has been addressed. Once the governor’s budget proposal is given in January, we will have a glimpse of how to use what small discretionary we have left. As far as planning, Tim shared that the summer schedule has already been revamped and the Dean’s will meet to look at next year. Rob shared that just a couple of the concerns by faculty/staff are that small programs won’t survive or be made part of another program and that there is a workload issue: same amount of work with fewer people. It was shared that quick decisions should be made – the process is what is causing stress. It was determined that this issue would be forwarded to a future President’s Cabinet meeting when Dr. Cepeda is present.

5) ANNOUNCEMENTS

a) Josh Ray shared comments about the Veteran’s Day Address event on Wednesday, November 11, 12:30 – 1:30 p.m. at the Mesa Quad. Congressman Hunter was not able to attend but Josh has found additional speakers, including Dr. Lisa Curtin. It was requested that he monitor the sound system since classes will be in session in that area.

b) GIS – Michael Reese distributed a flyer for GIS Day on Wednesday, November 19, 2009, 8:30 a.m. – 3 p.m. Two hundred high school students will gather at the A building parking lot and then be on campus for this event.

c) Jonathan shared that the Judith Baca exhibit is closing this week, also, Friday – Sunday will hold student-directed one-act plays.

d) Ashanti announced the launching of Spring 2010 Scholarship Opportunities program – she has folders she is giving to students – the information is available online.

e) Robin shared that the Animeals Drive begins on November 16. Red bins will be placed in the LRC for animal food donations (this is in connection with Meals on Wheels.)

SAN DIEGO MESA COLLEGE

PRESIDENT’S CABINET

Agenda

October 27, 2009, 2 – 4 p.m., LRC 435

1) GENERAL ITEMS (Rita Cepeda)

a) Welcome and Introductions

b) EOPS 40th Anniversary (Anthony Reuss) EOPS – Anthony shared a PowerPoint presentation on the programs which benefit disadvantaged students. Two students gave testimonials on the benefits of the CARE and Fast-Track programs.

c) RAC – Strategic Plan Update: A handout was distributed that addressed the concerns shared by members of the Academic Senate. It was shared that the one remaining concern was that faculty would like to be involved in all of the steps of the Pilot program, including who will serve on the RAC as well as what criteria determines success of the Student Learning Outcomes (SLOs.) Rita Cepeda stated that the body that will regularly review the Pilot program is the President’s Cabinet and that it is anticipated that some portions of the Pilot will need to be modified. Rita Cepeda asked for nominations for faculty committee members – Cynthia Rico-Bravo stated she would send these names to Rita by email. The Integrated Planning Process was approved (Motion: Bill Brothers; Second: Joi Blake.)

d) Staging / Office Move: Ron Perez is working with the District office on scheduling a date for the Campus Forum which gives updates on the ongoing construction/stage/moves on the San Diego Mesa Campus. Student Services is the first to move to the Modular Villages and it is a tight fit for some offices. The remaining Student Services offices and Administrative offices will be the next to move to A 102 and 103 building. Rita Cepeda shared that Proposition S/N will pay for the Student Services out and back move. However, because Barbara Kavalier’s department will remain in A103, there will be no cost for moving her department back when construction is complete. It was estimated that the cost for the move to the A building is less than $10,000. However, since A102 will now be the Administrative Services office, LRC 435 will now be used as the SD Mesa College campus conference room and the President’s office will now be responsible for taking future reservations for this room.

2) ADMINISTRATIVE SERVICES

3) INSTRUCTION (Tim McGrath)

a) Program Review Handbook (Yvonne Bergland): The Program Review Handbook was distributed to voting members of the President’s Cabinet. Yvonne brought attention to revisions that have been made to this handbook. Rita Cepeda commented that Mesa may be the only college in the District to have accountability in instruction and administrative services.

b) Mission Statement (Bill Brothers) Academic Affairs started the process of reviewing “Curriculum Balance,” including AB1725 and how it relates to curriculum balance. Bill commented that the Mission Statement should reflect some of these statements. After discussion, Bill proposed adjusting the Mission Statement to have the language of AB1725 in the following order under “Goals” - item 1: transfer education, associate degrees, career and technical education, certificates, and basic skills. This change was approved (Motion: Brothers; Second: Weiss.) Bill Brothers will submit the document with the changed wording to Rita Cepeda via email.

c) FTEF – 2010 Summer Projections (Tim McGrath): Tim shared that Mesa has not received our FTEF projections yet – he created this report by looking at the patterns for the last two years and the anticipated cuts. The 2010 summer schedule would be based on 80 FTEF. A discussion followed on if a date had been set for summer classes – no date set, but an 8 week course period was established with the exception of Margie Fritch’s and Jonathan Fohrman’s classes that will not fit in an 8 week period.

4) STUDENT SERVICES

a) H1N1 Taskforce Update: Suzanne Khambata stated that the POD, point of dispensing, the vaccines will be H117-118. Until the vaccines arrive the room will be used for training the medical and clerk volunteer staff. On 10-28-09 the seasonal flu vaccine will be administered to students only. Rita Cepeda shared that Kim Myers will be sending an informational memo on volunteerism – including if classified staff can volunteer as part of their regular shift.

b) ASG Update (Mason Walker) Naomi Grisham led a workshop on the CSU / UC TAG agreement guideline changes. Mason reported that most students attended the UC workshop because they felt there was little chance of getting into a CSU school.

5) OTHER

a) Participatory Governance Presentation (Cepeda): Rita Cepeda shared a PowerPoint presentation on the Importance of Shared Governance which included the history of AB1725 and legislation and language behind participatory governance.

6) ANNOUNCEMENTS

a) Board of Trustees Site Meeting, Oct. 29, Regular meeting 4 p.m., C119

b) Managers/Supervisors Meeting, Wed, Nov. 4, 8-10 a.m., A102

c) Diversity Committee, Fri., Nov. 6, 2:30-3:30 p.m., A102

d) Rita Cepeda will be featured on the November issue of Hispanic Outlook.

SAN DIEGO MESA COLLEGE

PRESIDENT’S CABINET

Agenda

Tuesday, October 20, 2009, 2 – 4 p.m., A102

1) GENERAL ITEMS (Rita Cepeda)

a) Welcome and Introductions

b) Major Event Approval (sent for vote Friday, October 16, 2009): Mid-Term Student Appreciation Day, November 16-17, 2009, Mesa Quad Area. Event approved (Motion: Cynthia Rico-Bravo; Second: Bill Brothers.)

c) Chancellor’s Cabinet Updates (Cepeda) San Diego Mesa College Foundation now has the possibility of obtaining staff to help search for and acquire funds. In addition, the current endowment fund held at Bank of America will be available June 2011 and portions allocated to the District Office and the four colleges.

2) ADMINISTRATIVE SERVICES (Ron Perez)

No report.

3) INSTRUCTION (Yvonne Bergland for Tim McGrath)

a) Accreditation Self-Study Timeline: Handout (Yvonne Bergland) Yvonne shared the Self Study Process timelines and activities. The Self Study will be finalized and sent to the Standard Coordinators to get feedback in January or early February 2010, a campus forum will be held mid-February, President’s Cabinet will review draft of Self Study in early March, and the final draft will be completed in May and sent in late May or early June to the Board of Trustees meeting. Accreditation timeline will be posted on the website.

b) Summer School – Cynthia Rico-Bravo asked about the Summer 2010 schedule and if the 25% reductions had already been decided at the District office. Discussion was held on the concern that faculty chairs will start writing their summer schedule and want the FTEF so that they know what to work with as the dates of the summer session(s). It was shared that the highest demand is providing two five-week sessions to accommodate foreign language courses. Due to Tim McGrath’s absence to attend the CIO conference, Rita stated a one-page FAQ would be provided by next Tuesday’s President’s Cabinet meeting to clarify the beginning and end summer dates, how much FTEF will be available, rationale for the summer timeline (was June 22 chosen according to the SD Unified schedule?).

4) STUDENT SERVICES (Barbara Kavalier)

a) H1N1 Taskforce Update – Suzanne Khambata: No H1N1 cases this past week at SD Mesa College. Dates to distribute vaccine have changed since vaccine did not arrive. Volunteers will be trained October 26-30 – Suzanne stated that many more volunteers are needed. The Child Development Center will receive the vaccine Nov. 2 and 3. Dates for SD Mesa students: Nov. 4, 5, 6, 9,10 and 11, 2009. Five hundred seasonal flu shots are available for students. The communication campaign to distribute information on the H1N1 will begin with postcards and posters and student ambassadors reading scripts in classrooms.

b) ASG Update (Mason Walker): Mason shared that the retreat went well and ASG established six goal areas that need help on campus (including EOPS, DSPS) and will gear their projects around those areas.

5) OTHER

6) ANNOUNCEMENTS

a) President’s Cabinet Meeting location change, Oct. 27, 2-4, LRC 435

b) Board of Trustees Campus Meeting, Thursday, Oct. 29, 4 p.m., C119

c) Diversity Committee Meeting, Friday, November 6, 2:30-3:30 p.m., A102

d) During the President’s Reception at the California Association on Postsecondary Education and Disabilities (CAPED) conference in San Diego, Professors Jill Baker and Jill Jansen were recognized for their outstanding work.

Professor Baker received the CAPED Teacher of the Year Award which recognizes an outstanding faculty member (outside of DSP&S) who has made a significant contribution to the educational needs of the disabled learner in the classroom. Specifically, Jill was recognized for her work on accessible instructional materials and classroom technology.

Professor Jansen received the CAPED Recognition Award which identifies outstanding achievement and contribution on the part of a CAPED member to the field of education for students with disabilities. Jill developed an intern model for future learning disability specialists.

SAN DIEGO MESA COLLEGE

PRESIDENT’S CABINET

Agenda

October 13, 2009, 2 – 4 p.m., A102

1) GENERAL ITEMS (Rita Cepeda)

a) Welcome and Introductions

b) Recognition: Appointments to the Accreditation and Student Learning Outcomes Committee for 2009-2010 academic year:

Joe Safdie and Michelle Parsons

c) Diversity Committee (Donna Duchow) Handout was distributed listing the members of the San Diego Mesa College Diversity Committee. First meeting has now been scheduled for Friday, November 6, 2:30-3:30 p.m., room A102.

d) Mission/Vision/Values: Handout was distributed which listed the changes proposed by the Academic Senate at their October 12, 2009 meeting. Rita discussed the process of getting this document approved by the Board of Trustees and how to market the Mission/Vision /Values statement to the SD Mesa Campus. Changes were approved by voting members of the President’s Cabinet (motion: Joyce Skaryak; Second: Bill Brothers.)

e) Strategic Planning: Cynthia Rico-Bravo voiced five concerns from the Academic Senate: 1) Process was altered for immediacy, 2) a need for concrete guidelines for the Pilot and criteria for framework, 3) what is the link between RAC and Budget Committee, 4) RAC and supply budgets – faculty don’t want to have to justify their needs, 5) RAC Pilot program presentations be made available on video-tape. Discussion followed on these concerns as well as the Resource Allocation Committee’s (RAC) make-up and role in the strategic planning process. Rita shared that the strategic planning process will never be complete and reiterated the concerns shared by the Academic Senate. Rita and Tim McGrath will attend the October 26 Academic Senate meeting to discuss these issues. Projected date for Strategic Planning documents to be adopted will be the October 27 President’s Cabinet meeting.

2) ADMINISTRATIVE SERVICES

a) Prop S/N Update (Handout) Ron Perez shared some details of the 18 simultaneous projects on the SD Mesa College campus – including the updates that 600 additional parking spaces will be available November 11th, the S building Café is now open, and I-400 personnel will be the first to move to the modular village. Rita asked if one of the project managers would be available for a presentation on the staging and moving sequence – Roger Garza and Daniel Sicile-Kira will make a campus presentation February 2010.

b) Comparison Chart – Budget Impact to SD Mesa College (Handout) Ron Perez noted some of the reductions, including the District-wide $14.01M additional budget reductions required for FY 2010-11 (both continuous and one-time reductions.)

c) Update on Faculty Restrooms (Rita Cepeda) Rita shared that concerns about access and safety were shared with David Umstot at the District office who determined that unisex restrooms can be put into building designs, but will come out of SD Mesa funds as well as what each building will give up square footage to allow for a unisex restroom. Rita asked David Umstot to provide details on the cost and square footage that would these facilities would need incur to SD Mesa building designs.

d) Budget: Update on SERP (Rita Cepeda) Rita Cepeda shared that employees eligible for the Selective Early Retirement Program (SERP) will begin to receive letters. By January, the District will know which employees elected to take early retirement and what savings were generated.

3) INSTRUCTION (Tim McGrath)

4) STUDENT SERVICES

a) H1N1 Taskforce Update: Suzanne Khambata noted that one of the discussions at today’s H1N1 meeting at the District office was that children in the child care centers were not included in the vaccination program. The communication H1N1 committee has begun to develop their marketing campaign to each campus including posters and short speeches that student ambassadors will give to classrooms. Volunteers are now being asked to help with the mass vaccinations (both medical and clerical.) The vaccination dates have changed to begin the end of October – this could change again if the vaccines do not arrive to accommodate these dates.

b) ASG Update (Mason Walker): 1) Dean Hands and Mason attended a forum at Cuyamaca College for Student College Presidents, 2) On November 20, a rally will be staged – location sought is Balboa Park, 3) There is also a letter-writing campaign; deadline is December 11, 4) In February 2010, a rally is being organized which will include all the schools in this region, 5) Associated students had concerns about the safety of students walking from the parking structure – Officer Medero attended their meeting, 6) ASG retreat is this weekend, 7) two transfer workshops will be scheduled – dates to be provided.

c) SDSU Transfer Update (Naomi Grisham): Naomi presented a PowerPoint presentation on the new Transfer Admission Guarantee (TAG) requirements to SDSU. There is now no Spring option; and 100% of courses must be completed in SDSU’s service area or SD Mesa students will not qualify for TAG. Discussion included the suggestion that we will need to consider the option of directing our students to private schools – some have additional scholarships for community college students. Rita shared that SDICCCA organization is now preparing a document on critical facts concerning transfers and that SD Mesa College can do our own campaign to help our students, including auditing their transcripts to check for how they align with transfer requirements.

5) OTHER

6) ANNOUNCEMENTS

a) Allied Health Grand Opening, Wednesday, Oct. 14, 10 a.m. – Noon

b) Brown Bag Luncheon, Wednesday, Oct. 14, 12-1 p.m., H117/118.

c) President’s Cabinet Meeting location change, Oct. 27, 2-4, LRC 435

d) Board of Trustees Site Meeting, Thursday, Oct. 29,

Campus meeting 4 p.m., C119

SAN DIEGO MESA COLLEGE

PRESIDENT’S CABINET

Agenda

October 6, 2009, 2 – 4 p.m., A102

1) GENERAL ITEMS (Rita Cepeda)

a) Welcome and Introductions

b) Strategic Planning – Rita Cepeda asked for a definitive date be set for the strategic planning documents which are being reviewed by the Academic Senate. It was determined to place strategic planning on the agenda for the next President’s Cabinet meeting on October 13.

c) Facilities Services Call Center – Deb Canning distributed a handout which listed the work order priority matrix for completion of requests. This document was also sent via email by Darrell Rogers on 10-2-09. Note – call extension 6422 for all services so that the call center can track the service requests. A discussion followed on the need to update requests for opening locked classrooms and to possibly change the key policy. Rita Cepeda asked all to adhere to the new Call Center policy and acknowledged that we need to address the issue of master keys and classrooms that need to be unlocked after-hours.

2) ADMINISTRATIVE SERVICES

No report.

3) INSTRUCTION (Tim McGrath)

a) Accreditation (Yvonne Bergland) – Rita Cepeda announced that the Accreditation Visiting Team will be at SD Mesa College October 11 -14, 2010. Please place these dates on your calendar and do not schedule meetings/conferences – plan to be on campus during this time.

Yvonne Bergland gave an update on the Standards currently being written. The recent student and employee survey results will be incorporated into the self-study. The deadline for the Standards review is early November; a college forum will be scheduled in early December.

b) Basic Skills Training PPT Presentation (Terrie Teegarden) – Terrie presented a PowerPoint on Basic Skills planning this year. Five Goals were listed: 1) Create an environment where the teaching and learning of basic skills is central to the institution, 2) develop a meaningful research agenda and ensure that the information is disseminated to all faculty, staff, and students, 3) incorporate key student services into instruction, 4) Create environment where professional development is central to teaching and learning basic skills, 5) Institutionalize supplemental instructions and tutoring for basic skill students. Presentation was followed by a discussion on the terminology used in the goals and it was suggested that in goal 1 the word “central” be changed to “supportive” or “critical.” Rita Cepeda commended Terrie for a streamline approach to basic skills. Rita asked for a motion to accept the Basic Skills planning goals with the requested change (Motion: Bill Brothers; Second: Joi Blake.) Approved.

4) STUDENT SERVICES

a) H1N1 Taskforce Update – Suzanne Khambata stated that the District liability coverage will apply to those giving vaccines. One hundred volunteers will be needed for medical and non-medical work for an estimated 6 hour shift. The biggest need will be those who can perform check-in duties. Communication to students about the vaccination process will be delivered through letters, posters, handouts, and by students who will be given scripts to read as a classroom announcement. Dates for Mesa students in the tier 1 category are tentatively October 29 – November 6. The vaccination date for faculty/staff is tentatively October 26 and is contingent on availability of the vaccine and will only be given to those who meet the tier 1 criteria. Rita Cepeda stated that this was not clear on the handout she received and asked Suzanne to clarify this with Kim Myers.

Suzanne also shared updated information on the disinfectant wipes. Facility Services ill order these wipes – but it is the responsibility of each department to clean their areas. It was suggested that multi-use areas be cleaned every two hours.

b) ASG Update (Mason Walker) – Mason attended the rally held on September 30 at City College. He stated that it was privately sponsored and about 40 people attended. Mason also shared that VP Tim McGrath attended their ASG meeting.

5) BUDGET (Rita Cepeda)

AB540 Amicus Brief was filed by District – this concerns the issue of offering non-resident students an in-state tuition fee rate. Rita Cepeda reiterated that this is not an immigration bill but rather an issue concerning access to education.

6) OTHER

a) Fact Book Briefing (Daniel Miramontez) – Daniel Miramontez distributed copies of the 2009 Mesa College Fact Book. The book has five sections followed by concluding remarks. A copy will be available online or can be requested from the office of Institutional Research.

7) ANNOUNCEMENTS

a) Principal’s Breakfast Meeting, Friday, Oct. 9, 8:30-11 a.m., H 117/118

b) Allied Health Grand Opening, Wednesday, Oct. 14, 10 a.m. – Noon

c) Brown Bag Luncheon, Wednesday, Oct. 14, 12-1 p.m., H117/118.

d) BOT Site Meeting at SD Mesa College, Thursday, Oct. 29, Campus meeting in C119.

SAN DIEGO MESA COLLEGE

PRESIDENT’S CABINET

Agenda

September 29, 2009, 2 – 4 p.m., A102

1) GENERAL ITEMS (Rita Cepeda)

a) Welcome and Introductions

• Sgt. Diana Medero and CSO Oscar Gonzalez were given plaques of appreciation for their service to San Diego Mesa College during the first weeks of the semester.

b) Major Events Approval (sent via email on Friday, Sept. 25, 2009)

• African American / Latino Male Leadership Summit (AALMLS): Brother's Exploring, Brother's Connecting, and Brother's Succeeding (Approved through email.)

• Grand Opening – Allied Health Building (Handout: Action: needs approval for evening portion of event, 5:30 – 7:30 p.m.) After discussion on how the event is funded ($1,500 cost funded by $1,000 from Rad. Equipment Services Company and $500 from Margie Fritch’s trust fund – no general funds will be used.) Event was approved (Motion: B. Brothers; Second: J. Blake.)

c) 2010-11 Draft Academic Calendars (Handouts) Draft of 2010-2011 academic calendars for College and Continuing Education were distributed which noted no winter intercession and one 8 week single summer session (beginning date of early or late summer not determined.) An electronic copy will be forwarded to Cynthia Rico-Bravo to share with Academic Senate. Discussion followed on concerns about the small gap between the end of summer and the beginning of fall semesters and determining when the high school students are out of class. It was also noted that Flex days were reduced from 5 to 4 days. Rita Cepeda will bring these concerns to the Chancellor’s Cabinet meeting next Tuesday.

2) ADMINISTRATIVE SERVICES (Ron Perez)

a) Finance / Personnel (Rita Cepeda) three individuals in the Administrative area are considering early retirement. The District office will be looking at organization charts to determine what areas can continue to operate without personnel and those that can make the case to get a transfer or new hire.

3) INSTRUCTION (Tim McGrath)

a) Academic Senate (Cynthia Rico-Bravo) Two Handouts:

Resolution 9.5.1 Adjunct Faculty District Email – requests all adjunct faculty be given a district email account for communication with students, other faculty, and for district business and that these emails be posted on the San Diego Mesa College contract faculty directory. Discussion included the comment that this change would have to be district-wide. Rita Cepeda will take this issue to the Chancellor’s Cabinet meeting – Cynthia Rico-Bravo will take the issue to the next DGC meeting.

Resolution 9.9.1 Resolution on pedagogy as criterion for deciding classroom enrollment caps now and in new building plans (McLeod/Schenk) – requests that the San Diego Mesa College Academic Senate affirms the principle that faculty and administration should include the upholding of pedagogical standards as a basic criterion in all decision-making about instruction … and recommends to the Administration and the SDCCD Board of Trustees that in planning and decision-making about all new facilities … pedagogy be considered as a primary factor with respect to room size and the establishment of enrollment caps for individual courses offered in the new rooms … that the San Diego Mesa College Academic Senate designate appropriate faculty … to share relevant information with the administration and the collective bargaining agent on classroom size and enrollment caps relative to negotiations of workload in the collective bargaining agreement’ and … that in periodic reports to all stakeholders on campus construction, full disclosure on the matter of classroom size be included; and … that, upon adoption, the San Diego Mesa College Academic Senate transmit this resolution to the academic senates of the sister colleges in the SDCCD.Cynthia Rico-Bravo asked that a portion of the President’s Cabinet meetings be dedicated to going over these issues. Rita Cepeda, Cynthia Rico-Bravo, and other staff/faculty representatives will develop a professional responsibility set of guidelines. This discussion led to the comment that Academic Senate voted down the Mission/Vision/Values statement as it is now written because they needed more time to review it. They will discuss it again in two weeks. Rita Cepeda concurred but stated that the pilot program will need to begin because of time constraints and asked that Yvonne Bergland and Tim McGrath proceed with initializing the strategic planning pilot program of which is goal is to show how strategic planning works with resource allocation. After discussion, it was suggested that a link be made to Academic Affairs as the pilot program is reviewed and that periodic reports be made at the President’s Cabinet meetings. Rita reminded committee members to make nominations for the Resource Allocation Committee to Yvonne Bergland as soon as possible.

4) STUDENT SERVICES (Barbara Kavalier)

a) H1N1 Taskforce Update (Suzanne Khambata): Attended the H1N1 meeting today – Ashanti Hands was added to the information control committee. Suzanne noted re: the upcoming mass vaccinations that the faculty / staff will be a separate process from the students. It is anticipated that the H1N1 vaccine will arrive in three weeks. A rotation schedule is currently being developed to detail date and location of vaccines. Discussion followed about faculty “prescribing” vaccines to students – Suzanne elaborated that the vaccines are not required and that we are only giving information on the benefit of getting the flu vaccines. Rita Cepeda shared that several letters will be sent on identifying if you have flu symptoms as well as procedures for faculty, managers, supervisors, and staff.

b) ASG Update (Mason Walker): Retreat will be next week and ASG is working on a participation schedule – they will be very active the rest of the academic year. ASG is also participating in a student-led tutor program on Tuesday/Thursday. Handout: Rally to be held on September 30, 4 p.m. which will march to the Governor’s office on Front Street.

5) OTHER

a) Chancellor’s Update (handout): The update notes that the California Community Colleges will receive a total of $35 million in ARRA State Stabilization funds instead of the $37 million promised previously.

6) ANNOUNCEMENTS

• Brown Bag Luncheon, Wednesday, September 30, 12-1 p.m., H117/118.

SAN DIEGO MESA COLLEGE

PRESIDENT’S CABINET

September 22, 2009, 2 – 4 p.m., A102

1) GENERAL ITEMS (Rita Cepeda) - Welcome & Introductions - Danielle Short, Treasurer, Classified Senate, attending for Robin Watkins

a) Brown Bag luncheons – President Cepeda will schedule these BYO food meetings approximately every two weeks to discuss one or two items. It is felt that by limiting the agenda to just a few items, topics can be discussed in greater depth. Everyone is welcome to attend.

b) Major Events Approval – The following major events were approved: The Fall 2009 Student Services Fair CVC/Advanstar and the Veterinary Healthcare Conference Wet Labs.

2) INSTRUCTION (Tim McGrath)

a) Mesa Transfer MOU Committee – Articulation Officer Juliette Parker handed out a draft of the document describing the Committee membership and the process for preparing an MOU. Several points were approved: 1) The Committee makeup, with the addition of one (1) additional faculty “roving” subject matter expert. The faculty member most directly involved in preparing the MOU shall serve in this capacity. 2) The change of the official Point of Contact for an MOU from Transfer Center Director to Articulation Officer. There are two reasons for the change: Articulation is now under the Office of Instruction rather than Student Services. Also, as a manager, the Articulation Officer has the authority to sign an MOU, whereas the Transfer Service Director does not. 3) The addition of the word “Transfer” to the title of the document was approved, clarifying that the MOU Committee refers to the transfer process only. The Committee will be “The 2009-2010 San Diego Mesa College Transfer Memorandum of Understanding Committee.” 4) Cabinet members discussed the 2nd page of the handout, a flow chart describing the process of preparing an MOU. Several points were raised, and It was felt that further discussion was needed before the flow chart could be approved.

b) Accreditation (Rita Cepeda) – President Cepeda distributed a letter from the ACCJC stating that the SDCCD Accreditation site visits would be scheduled between October 4 and October 21, 2010. She would prefer that the visits take place during week of October 11, as October 4 is very soon after the start of the Fall 2010 semester.

3) STUDENT SERVICES (Barbara Kavalier)

a) H1N1 Taskforce Update – The Chancellor’s Cabinet provides current information to the campuses on a weekly basis. Suzanne Khambata is organizing the seasonal flu vaccination clinics at Mesa College. These vaccinations will be offered to students first, then to faculty and staff members. The same process will be followed with the H1N1 vaccinations, which are expected to be available in October.

4) FINANCE AND PERSONNEL (Rita Cepeda)

a) 2010-11 System Budget Request (Rita Cepeda) – Each year, the California Community Colleges prepare a prioritized list of items to request system-wide funding. This year, the priority is as follows: 1) COLA; 2) Restoration of Categorical Funding; and 3) Enrollment Growth. Normally, the order of the last two items is reversed, but this year, the Restoration of Categorical funding has been given preference because of the unprecedented cuts mandated by the Governor.

SAN DIEGO MESA COLLEGE

PRESIDENT’S CABINET

Agenda

September 15, 2009, 2 – 4 p.m., A102

1) GENERAL ITEMS (Rita Cepeda)

a) Welcome and Introductions (Robert Booth serving as representative for Classified Senate in Robin Watkin’s absence; Michael Reese attending for Margie Fritch.)

b) District Facilities Update – Handout (Darrell Rogers) Due to reduced funds and resources, campus assignments are being evaluated district-wide in an attempt to reduce the amount of driving and streamline efficiency. Since it is expected there will be no new hires for 3+ years – an emergency work service level agreement form was distributed to define the types of work requests and their priority number for response.

c) Accreditation (Yvonne Bergland) 1) An email reminder was sent for the final briefing session on Friday, September 18, 9-11 a.m., S201, where the results from the Employee Survey will be reviewed and discussed. A composite overview will be presented to a future President’s Cabinet meeting. 2) The Accreditation Committee sent a letter for San Diego Mesa College to select a date for the Accreditation Visiting Team. Dates given were between October 4-20, 2010.

d) Diversity Committee (Donna Duchow) The “Mesa College Diversity Committee” document was distributed to members. Changes include a streamlined purpose statement and adding additional committee members as suggested at the last President’s Cabinet meeting on 9-8-09. In addition, Susan Mun will assist with research by developing a survey to help track the diversity of programs and events at San Diego Mesa College. A motion to accept the committee composition was motion by Joi Blake, seconded by Mason Walker. Rita asked to have names of the committee members within two weeks to help facilitate scheduling of the first meeting. This document will now be presented to Chancellor’s Cabinet and will be posted online after official approval.

2) FACILITIES (Ron Perez)

a) Facilities Master Plan Update (Ron Perez) 1) I-300 elevator original contractor will be completing the elevator construction – should be operational by December 2009. 2) Cross by Allied Health now has audible signal installed. 3) Walk by K200 needs to be widened for a fire lane – should be done by November/December. K202 Mail room and reprographics will need to be relocated during this construction, 4) F1 and F2 Math and Science due for completion in 2011, A permanent home is needed for MET School – the modular village or K200 is being considered, 5) Modular Village – red zone meeting will be held today. To be discussed is that furniture to be moved in was measured inadequately and they did not allow for large “L” shaped desks. 6) I-400 completion is set for late 2011.

b) College Police Overview – No Report.

3) INSTRUCTION (Tim McGrath)

No report.

4) STUDENT SERVICES (Barbara Kavalier)

No report.

5) FINANCE AND PERSONNEL (Standing Items)

a) Recognition of Staff (Rita Cepeda) Rita will invite Oscar Gonzales and Sgt. Diana Medero to a future President’s Cabinet meeting to recognize them for their assistance the first week of school including following-up on a student that was injured on campus that week.

6) H1N1 Update (Suzanne Khambata)

Rita Cepeda and Suzanne Khambata attend a weekly H1N1 update meeting at the District office. Handout – Pandemic Influenza SOP Emergency Operations Plan was distributed. San Diego Mesa College is currently in the 2-3 district phase and in the #2 region for Pandemic Flue Triggers. The red zone depicts the height of the pandemic outbreak. ILI = Influenza Like Illness. Handout – Influenza Report to President’s Cabinet – the major areas of activity are listed and strategies. Note: Masks are not necessary under regular working conditions, vaccines are not dangerous, H1N1 symptoms are cough, sore throat, fever – tends to go to the lungs. Rita shared that the challenge is that attendance taking in every class is not regulated making it difficult to determine if Mesa College is experiencing higher absentee rates. Otto Lee will work with VPIs to determine a way to capture a sample and be able to determine if we are at a 20-30% absentee rate. Rita is also pursuing vaccines to all students, staff and faculty. First to be vaccinated when the vaccine is available are tier 1 category: those who are 6 months to 24 years of age, pregnant women, or those 25-64 with other medical conditions. Suzanne will issue a schedule for vaccinations to help manage the “tier” distribution. Rita also shared that the AFT union will possibly help support the cost of giving the vaccine.

7) OTHER

a) Handout: Attachment 5 of the Strategic Planning documents: Fall 2009 Pilot. Re: the Resource Allocation Committee draft on side two: Mason Walker shared that getting the information to students at the beginning of this semester has been challenging and he is not sure if they can commit to full-time attendance to be a voting member on this committee. He plans to bring the strategic planning documents to their retreat. Bill Brothers shared that that this was presented to Academic Senate committee yesterday who made some changes. They have set an additional meeting next Monday to make their decisions and send back revisions to the President’s Cabinet meeting. Cynthia Rico-Bravo will present this and the other strategic planning attachments at the 9-28-09 Academic Senate meeting. Rob Fremland shared that the chairs meet in October but he will send the documents electronically to them to get feedback. Robert Booth, representing Classified Senate, shared that the proposal was accepted as written by this committee. Rita noted that if no students could be a voting represented, they are still invited to attend and will have representation from Mason Walker through the President’s Cabinet meetings.

b) Handout: Cabinet Update-First Census. SD Mesa College’s headcount is up 5%. Enrollment is up 4%, Fill rates are higher. The objective is to stay on the current course while we develop a profile of our expenditure rate. There will be no intercession classes – fate of summer session is unknown at this time.

c) Academic Senate Meetings – Rita thanked the Academic Senate for the invitation to attend their meeting and getting the opportunity to interact with faculty. She is looking for additional opportunities where we all can speak more freely on budget reduction issues – possibly in the form of scheduled a brown bag lunch meeting every two weeks throughout the semester. Each one-hour meeting could focus on 1-2 discussion points

d) Tutorial Services – Rita and Tim McGrath will set a meeting to discuss current tutorial services and asked present members if they could suggest a good meeting day/time. Late Thursday or early Friday meetings were suggested.

8) ANNOUNCEMENTS

a) Chancellor’s Forum – Thursday, Sept. 17, 2009

b) Allied Health Building Open House – Wednesday, Oct. 14, 2009, 10 a.m.

c) Grand Re-Opening of the Merrill Douglas Football Stadium – Saturday, Sept. 26, 2009, 5:30 p.m. comments and ribbon cutting, 5:50 p.m. National Anthem, 6 p.m. football game begins.

d) Mason Walker shared that a larger budget reduction protest rally for region 10 is being discussed. He will keep President’s Cabinet informed.

SAN DIEGO MESA COLLEGE
PRESIDENT’S CABINET
Agenda
September 8, 2009, 2 – 4 p.m., A102

1) GENERAL ITEMS (Rita Cepeda)
a) Welcome and Self-Introductions
b) Strategic Planning Update (Handouts: Rita Cepeda)
Attachment 1 – Recap of Strategic Planning Work reports the chronological order of meetings held and their objectives and outcomes.
Attachment 2 – Definitions of Terms: this form will be revised to add additional terms that President’s Cabinet members believed should be defined including Educational Master Plan, Strategic Planning Process, and Environmental Scan.
Attachment 3 – Mission-Vision-Values: added to this form is the section on “performance indicators.” This form will be revised to update the wording under “goals.” This form will be presented to Academic Affairs meeting on Monday by Bill Brothers.
Attachment 4 – Integrated Planning Framework: changed title from “strategic” to “integrated” in response to accreditation notes that San Diego Mesa College needed to illustrate how we integrate planning and tie it to resource allocation. Discussion also resulted in the decision to change the word “assessment” to evaluation.
Attachment 4a & 4b – Integrated Planning Process and Program Review Process: these forms illustrate the program process apart from the documents produced from the program review. Discussion resulted in the recommendation to create additional versions of these forms to include IELM, VTEA, Supplies/materials/facilities, and Classified Staff positions.
Attachment 5 – Fall 2009 Pilot: Explains how to tie planning to resource allocation. On side 2 is the draft for the Resource Allocation Committee. Discussion followed that made recommendations to correct the word “ensure” and to add additional student and faculty representation to this committee. In addition, Administrative Services rep. should have a classified staff representative.
Action: These forms will be revised and distributed back to President’s Cabinet members electronically this week. Goal is to present these to Academic Affairs on 9-14-09 and to Academic Senate on 9-28-09. Yvonne/Jonathan to present strategic planning forms to Classified Senate’s 9-11-09 meeting. R. Cepeda will present to Managers /Supervisors at their next meeting on 11-4-09.

2) INSTRUCTION (Tim McGrath)
No Updates to allow time for Strategic Planning Discussion.

3) STUDENT SERVICES (Barbara Kavalier)
No Updates to allow time for Strategic Planning Discussion.

4) FACILITIES
a) 2009 Parking Fee Survey (Handout – Rita Cepeda) Survey is a comparison of fees charged to students and employees at several college districts and four- year institutions. One note is that SD Mesa College is cheaper during the regular semesters but charges more for summer semester parking.
b) San Diego Mesa College Traffic Update (Handout - Daniel Sicile-Kira) An illustration was presented which depicts the site of the Rosa Parks bus stop which is due to open in December. Also to open soon are lots 2, 3 and 4 which will provide 1100+ additional parking spaces. Discussion followed on the possibility of building a pedestrian bridge and opening the Armstrong Street connector during peak traffic times. Sicile-Kira was asked to note the discussion comments and the urgent concerns shared and to take these back to future traffic/parking meetings.

5) H1N1 Update (Rita Cepeda)
a) H1N1 Planning Checklist (Handout) Form details the four committees created to design/improve plans to prepare for and respond to an influenza pandemic. Included in the planning will be recommendations for faculty on student absences and for HR on staff absences. Suzanne Khambata shared that 16,000 vaccinations have been ordered for students. There is currently no vaccination option for faculty/staff. This will now be a standing item on the PCab agenda and every Tuesday morning at the District office before the Chancellor’s Cabinet meetings.

6) ANNOUNCEMENTS
a) Student Rally, (Handout – Mason Walker) Wednesday, September 9, 1 p.m., City College. Charter bus will begin loading from San Diego Mesa College’s H lot at 12:15 p.m. Ashanti Hands will coordinate bus – 50 spaces available.
b) Chancellor’s Forum – Thursday, September 17, 3-4 p.m., H 117-118

SAN DIEGO MESA COLLEGE
PRESIDENT’S CABINET
Agenda
September 1, 2009, 2 – 4 p.m., A102

1) GENERAL ITEMS (Rita Cepeda)
a) Welcome and Introductions: President Cepeda extended her appreciation to the day squad safety officers for their part in keeping the traffic flowing through campus. Self-introductions were followed by President Cepeda who elaborated on the purpose of the President’s Cabinet meetings: voting members are charged with representing their respective groups and then completing the communication loop by relaying the topics discussed back to their groups/departments.
b) Major Events Approval (sent via email on Thursday, August 27, 2009)
*Program Review Lead Writer Training, November 6, 2009, 1-4 p.m.
*Hula of Ancient and Modern Hawaii, October 1, 2009, 7-7:45 p.m.
*Transfer Day, October 6, 2009, (Handout: Budget Amendment)
First two events were approved (Motion: Brothers; Second: Blake.) After discussion on the Budget Amendment submitted for Transfer Day, event was approved (Motion: Rico-Bravo; Second: Watkins.)
c) Campus Diversity Committee - Rita Cepeda / Donna Duchow (Handout)
Donna Duchow proposed establishing a Campus Diversity Committee who would meet regularly to discuss diversity requirements and how to increase current programming at San Diego Mesa College. Rita Cepeda added that this committee would forward the understanding of what is cultural awareness verses cultural competence. This committee would assist San Diego Mesa College to be reflective of its diverse community. Meeting members asked if Donna could revise the outline handout to clarify the role of the diversity committee, invite a minimum of four students to participate, and consider adding a community representative to this committee. The revision will be sent to Academic Senate for review.
d) Summer Initiatives – Update (Handout)
Staff met on five initiatives this summer: Smoking Policy, Foundation Development, Accreditation, Strategic Planning / Mission-Vision-Values-Goals, and Equity/Civility.
e) Strategic Planning – Overview, Status and Next Steps (Handout)
Rita Cepeda shared highlights and recapped the strategic planning process to date. A detailed presentation will be presented at the next PCab meeting. The goal is to submit a strategic planning model and Mission/Vision statement by the end of September to Academic Affairs.

2) FACILITIES (Ron Perez)
Ongoing reports from facilities and campus police will be made at the PCab meeting.
a) Facilities Master Plan Update
Allied Health building: now open – Ron Perez will hold a “lessons learned” meeting and will present this at a future PCab meeting. Parking lots: additional lots will open in November (approx. 500 spaces.) Football field: completed, track area will be open for Spring season. Police Substation: will open in October. Rosa Parks Memorial Bus Stop: will open this Fall. I400 building: will be torn down in November. Members of PCab asked if a traffic management update could be provided – Rita Cepeda will ask Daniel Sicile-Kira to give a summary for a future PCab meeting.
b) District Facilities Office Update – Deb Canning
Deb reported there are dead areas on campus due to the reduction in watering. San Diego Mesa College has reduced watering 59%+ each month. Reduction in energy used on campus ongoing – there are A/C issues at many buildings and very few HVAC employees to repair them. There is also a recycling effort where it is estimate that San Diego Mesa College has diverted 69% trash from landfill. However, more education is needed on what is recyclable and what is trash.
b) College Police Overview – Louis Zizzo
A motorcycle theft ring was uncovered this summer resulting in two suspects taken into custody. No thefts have occurred since these arrests. Members of PCab expressed their thanks for the campus patrols.

3) INSTRUCTION (Tim McGrath)
Tim McGrath shared that real work on accreditation is needed now. The accreditation site team will visit Spring 2010.
a) Accreditation – Status Update: Yvonne Bergland
Two debriefings will be held to share the results from two surveys. On 9-11-09, 9-11 a.m., G101, Cathy Hasson and Susan Mun will present the results from the Student Satisfaction Survey. On 9-18-09, 9-11 a.m., G101, Results will be shared from the employee survey. Yvonne Bergland will send an email reminder to PCab members. Status of Self-Study: Standard I almost complete; Standard II, A&B almost complete, C is complete; Standard III is in progress with some portions already written; Standard IV writing has begun. First draft should be ready in Mid-October for committee review – then will be sent to entire campus mid- late November;
b) Fall 2009 Program Review Revised Addendum (Handout)
Report gives information that was missing on Chicano Studies. Cesar Lopez is now the lead writer for Chicano Studies. Addendum approved (Motion: Brothers; Second: Fremland.)

4) STUDENT SERVICES (Barbara Kavalier)
a) Vending Policy: Ashanti Hands (Handout)
Ashanti shared changes that will impact vending policy (under SDCCD Administrative Procedures, Chapter 6 – Business and Fiscal Affairs: AP 6905.1 District Enterprise Activities and Food Vending.) Ashanti proposed that changes need to be made to state that the Dean of the department hosting the event be notified instead of to the Dean of Student Affairs. In addition, instead of 1 week notice, district requires 30 days notice. Also, events should be encouraged to work with Mesa Café for events (special pricing?) This policy will be reviewed by the Executive Staff to discuss how to manage events.

5) FINANCE AND PERSONNEL (Standing Items)
a) Chancellor’s Cabinet Update: Rita Cepeda (Handout)
San Diego Mesa College’s enrollment is 22,100. Fill rate increased from 86% to 94%. Rita Cepeda shared that 11,000 students on are a wait list.

6) OTHER
a) H1N1: Rita Cepeda.
H1N1 will be a standing item at each PCab meeting. H1N1 is also now a standing meeting held each Tuesday, 8-9 a.m., at the district office. In addition, a San Diego Mesa College H1N1 Task Force has been formed including Barbara Kavalier, Suzanne Khambata, and Ashanti Hands, This task force will also have a student and faculty representative and will report weekly to the Executive Staff. Rita Cepeda will email a copy of the H1N1 Planning Checklist form, the protocol for reporting, the incident reporting form, and indicators/suggestions for faculty/staff to the PCab members.
b) SDCCD Budget Rally: Rita Cepeda (Handout)
Chancellor Carroll has scheduled a budget rally on Wednesday, September 9, 2009, 12 p.m., at City College. Handout is from a similar rally held this week at SDSU. San Diego Mesa College will also hold events and activities to create avenues for action.

7) ANNOUNCEMENTS
a) Chancellor’s Forum – Thursday, September 17, 2009 (Handout)
b) San Diego Mesa College Art Gallery – September 3 – October 1, 2009,
Alexander Lee presents Expanding–Eel-Devourer, Gallery Courtyard.
c) Faculty Music Recital, September 2, 3009, 1 p.m., C119.

SAN DIEGO MESA COLLEGE
PRESIDENT’S CABINET
Final Semester Meeting
AGENDA
May 19, 2009, 2 – 4 p.m., A102


1. GENERAL ITEMS
a) Welcome
b) Introduction: Amanda White (Sondra Frisch) Amanda White not present
c) Proposed Parking Citation Fine Increase (Cepeda) President Cepeda will bring the questions and concerns voiced by cabinet members to the attention of the District Governance Council meeting on May 20, 2009 and to the July 2009 board meeting.

2. FACILITIES (Perez)
a) ABSO – presentation “C” Store (informational Item) Chuck Cooper and Gayla Pierce presented a map representing upcoming changes to the cafeteria. Due to budget deficit, some service areas will close and only convenience or “C” stores will remain open during slow periods on campus.

3. INSTRUCTION (Craft)
a) VTEA proposal - Vote today. Approved.
b) BSI Coordinator approval – Committee unanimously approved Terrie Teegarden. Motion to proceed with appointment approved by cabinet members.
c) Years 2-5 Program Review Committee Addendum. Addendum approved.

4. STUDENT SERVICES (Joi Blake for Barbara Kavalier)
a) Major Event Approval – “GEAR UP Day.” Funded by grant that must be spent before June 30, 2009. Event approved.

5. FINANCE AND PERSONNEL (Standing Items)
a) Budget Projections 2009-10 (Cepeda)

6. OTHER
a) San Diego Mesa College 2009 Graduation Statistics (Cepeda) 
b) Cabinet FTES Update (Cepeda)
b) H1N1 Update (Suzanne Khambata)

SAN DIEGO MESA COLLEGE
PRESIDENT’S CABINET
May 12 2009

1. GENERAL ITEMS

a) Welcome
b) Introduction of Sara Beth Cain
c) General Events Approval (Standing Item) None
d) VPI Status

2. INSTRUCTION
• Accreditation (Standing Item) Bergland
a) Year 2-5 Program Review Report (Handout from last week)-Voting today. (Monica Romero)-Approved
b) ILEM Instruction Library Equipment Materials-Proposals-Approved
c) Distribute VTEA proposal-Vote next week.-

3. STUDENT SERVICES
a) Smoke Free Campus Annual Report-New Task Force to review enforcement portion of policy and present to shared governance for approval. (Members Ashanti Hands, Suzanne Khambata, Barbara Kavalier)
b) Student Elections
c) Commencement

4. FACILITIES (Perez)
a) Prop S/N Update

5. FINANCE AND PERSONNEL (Standing Items) Perez
a) Budget News (Cepeda)

6. OTHER
a) Status Report for Mesa Strategic IT Plan (Momilani Ramstrum) Approved
b) Citizen's Oversight Committee Meeting Recap (Perez)



Next Meeting on May 19, 2009

SAN DIEGO MESA COLLEGE
PRESIDENT’S CABINET
May 5, 2009

1. GENERAL ITEMS

a) Welcome.
b) General Events Approval (Standing Item) None-


2. INSTRUCTION
• Accreditation (Standing Item) Bergland
a) Year 2-5 Program Review Report (Yvonne will have handouts)-To be voted on May 12, 2009 meeting.

3. STUDENT SERVICES
a) H1N1 Update - (Suzanne Khambata)-Power point on file. Please look for Mesa Health Center website for presentation in the near future.
b)

4. FACILITIES (Perez)
a) None

5. FINANCE AND PERSONNEL (Standing Items) Perez
a) None
b)

6. OTHER
a) Status Report for Mesa Strategic IT Plan (Momilani Ramstrum)-Recommendations to be voted on May 12, 2009 meeting.
b) Chancellor’s Cabinet Update.-Board Policies will have a link from the district’s trustee website.  This is part of Standard V outcome for accreditation purposes. Communications is purposing a link from the Mesa website.


Next Meeting on May 12, 2009

SAN DIEGO MESA COLLEGE
PRESIDENT’S CABINET
April 14, 2009

1. GENERAL ITEMS

a) Welcome.
b) General Events Approval (Standing Item)-Approved via email 03/31/09 
2009 Career Opportunities Expo-April 22 to April 20, 2009-Reconsidered approval with stipulation 1) Recalculation of total amount 2) WiFi request be eliminated and laptop use with battery current only on concrete slab. Avoid wet or dry grass areas at all cost to avoid electrical current injuries-(M Romero)
3-on-3 Wheel Chair Basketball Fundraiser – Support Hermes Castro
Scholarship Fund – April 25, 2009
6th Annual Language Conference-April 24, 2009
Current Event Approval-Angels for Haiti-Wednesday, April 22, 2009-Presentation only, approval will be requested-via email. (LBareno)
d) California Community College Scholarships Endowment (OSHER Grants)-Send Rita recommendations on where Financial Aid eligible students can be used for summer work (8 week) program and how they will be utilized with a description on the student's learning experience.(Pres. Cabinet)

2. INSTRUCTION
• Accreditation (Standing Item) Bergland
a) The ALO gave the Cabinet an update on the distribution plan for the accreditation survey briefings and reports. 

b)  Standard V-Study session with Board of Trustees on April 16, 2009.  Mesa's Coordnators, Kristen Clark and Monica Romero will be participating.  The college will be provided with a transcript of this Board Meeting for use in self-study.  An update on the recommendations received from 2004 onsite visit will be presented to President's Cabinet in May.  (Accred. Committee-Pres. Cab Staff)

3. STUDENT SERVICES
a) New Website for Mesa Clubs (will need to access internet) – (Ashanti Hands)- Requesting names of Advisory Committees, Co-Curricular Groups or any groups with student participation to be listed on this website. (Pres. Cabinet)
b) Electronic Student Referral Form (will need to access internet) – Ashanti Hands-Some adjustment to form recommended. (Ashanti) http://www.sdmesaclubs.org/ address to website.
c) Transfer Awareness Grant – Joi Blake

4. FACILITIES (Perez)
a) Six Cigarette Receptacles ordered and will be placed in strategic areas. (Dave)

5. FINANCE AND PERSONNEL (Standing Items) Perez
a) Budget Update-Previous Growth Cap. (Cepeda)-Develop strategies to compensate for elimination of growth cap supplemental funding-(Pres. Cabinet)
b) American Recovery and Reconstruction Act (ARRA) Funds for Community College (Cepeda)-Find assignments for Mesa Students to work on campus in non confidential capacities for 8 week summer program asap and then develop proposal for future funds available through ARRP.- (Pres. Cabinet)

6. COMMUNICATION
a) Canyon Day – Flex Credit available to faculty
b) San Diego Science Festival

7. OTHER
a) End of Year Events (Cepeda)

2009 End of Year Events

Rosa Parks Forum 4/15/09
Tent of Tolerance 4/15/09
Canyon Day Events 4/17/09 & 04/18/09
SDICCCA Region X CSSO Council 4/18/09
President's Cabinet Retreat 4/24/09
Manager's/Supervisors Breakfast 4/27/09
Student Leadership Recognition 4/29/09
Faculty Recognition Ceremony 4/30/09
3 on 3 Wheelchair Basketball 4/25/09

Next Meeting April 28, 2009

1. GENERAL ITEMS

a) Welcome.

b) General Events Approval (Standing Item)-

• None-Approved

c)Academic Senate position paper on Reassigned Time –

d)Academic Freedom Update-Recommend 1st line "The San Diego Community College……be moved to top as an introductory-Statement; 1st paragraph This commitment is based…… be changed to the principle of academic freedom assures the ability of all faculty to conduct research, teach and publish in areas of …..(as stated in McLeod Draft dated 23 March 2009). 3rd paragraph remove "should". The sentence is a statement. Remove all except 1st faculty word in draft.

e)Next meeting will be canceled.

2. INSTRUCTION

• Accreditation (Standing Item) Bergland

a) None

3. STUDENT SERVICES

a) Reminder: Festival of Colors Festival-March 25 and 26

4. FACILITIES (Perez)

a.Student Services Rendering-Lynn Neault to evaluate on an individual basis.

b.Road Realignment.

c.Legal Opinion on Prop S and N. Prop S items can be paid from Prop N through appropriate protocol.

5.FINANCE AND PERSONNEL (Standing Items) Perez

a) Fiscal Year 2009-2010 FTEF Funding

6.COMMUNICATIONS

a)

7.OTHER

• Revised Reduced Service Hours-Final, Final Grid. Will be sent email for distribution.
• Student and faculty smoking next to canyon and distinguishing cigarettes on the ground next to shrub. Campus committees will be requested to readdress smoking policy and recommend a smoking campaign each academic year.

1. GENERAL ITEMS

a) Welcome.

b) General Events Approval (Standing Item)-Approved

• Canyon Day, Fri. April 17th and Sat. April 18, 2009, Clean up Mar. 28, 2009
• Transfer Recognition Luncheon-Thursday May 7, 2009

c) Cabinet Recommendations to Cultural Competency Policy - commitment to diversity policy. Recommendations-Definition should be part of hiring process included in scoring of applications, renew publishing positions in EEO related websites.

2. INSTRUCTION

• Accreditation (Standing Item) Bergland

a) Year One Program Review Report (2007/2008) - for action 03/17/09. Program Review Committee will be present on the 17th to answer any questions. Approved.

3. STUDENT SERVICES

a) No items

4. FACILITIES (Perez)

a) Update

5. FINANCE AND PERSONNEL (Standing Items) Perez

a)Status of Construction Projects "Rainbow Report"-(Cepeda)

b) COMMUNICATION

i. Introduction of Don Barrie

ii. Canyon Day-Answer any questions.

c)OTHER

i. President’s Cabinet Retreat-April 24, 2009 Mission Trails Regional Park 0900-300 P.M.

1. GENERAL ITEMS

a) Welcome.

b) Farewell to Hermes- Photo Op and Flag Presentation

c) General Events Approval (Standing Item)-Approved

43rd Annual San Diego Lumberman’s/ AIA Student Design Competition Awards-May 12, 2009. Pending-Museum of Tolerance: Step onto their shoes…April 16-17, 2009.

d) Academic Freedom-To be revised through Student Services at District level and edited by individual campuses in Academic Senate. Plan will be implemented for certificated and adjunct faculty. Next level is directed to Rita.

2. INSTRUCTION

Accreditation (Standing Item) Bergland

a) Year One Program Review Report (2007/2008) - for action 03/17/09. Program Review Committee will be present on the 17th to answer any questions.

b) Introduction of Interim Dean Charles Zappia.

3. STUDENT SERVICES

a.Partnership with Student Affairs/SDSU- Alcohol Awareness information will be shared with Mesa Press and presented to DCG. (Hands)

b.Categorical Site Visit Follow-up-Excellent Accommodation, information will be compared to other colleges.

Added: Student denials to SDSU are in large numbers without the benefit of an appeal process. (Rita to alert Chancellor)

4. FACILITIES (Perez)

a) Cabinet wants attention to sensitive area during school closure during spring break, e.g. Science Laboratories, etc.

5. FINANCE AND PERSONNEL (Standing Items) Perez

a.2008-09 Year-End Closing Deadline Dates Memo-Any special circumstances needs to be reported to Ron Perez.

1. GENERAL ITEMS

a) Welcome.

b) General Events Approval (Standing Item)-Approved

39 Years after the takeover: A panel presentation on Chicano Park. Tuesday, March 17, 2009

c) Chancellor’s Cabinet Update.

Reduced Office Hours-Student Services.

Change name to Student Support Services.

d) Civic Center Act and Volunteers-See DL sent out by President on 02/27/09.

Civic Center Items are processed through Patricia Davila in Presidents office.

Volunteers are processed though Kathy Well’s Office

Forms are currently being revised by Kim Myers/HR.

e) Report on Hermes Adventure. (Hands)

Account now has $5200.

2. INSTRUCTION

Accreditation (Standing Item) Bergland

a.The 2007 updates to the 2004 Self Study Planning will be revised and sent out.

b.Site compliance visits will take place March 4 and 5, 2009.

3. STUDENT SERVICES

a) None

4. FACILITIES (Perez)

a) Construction streetlights will be synchronize by March 11, 2009.

b) Placement of current stop sighs around Parking Structure are being reviewed.

c) The Math and Science Building plans are currently being set up.

5. FINANCE AND PERSONNEL (Standing Items) Perez

a) None

6. COMMUNICATION

a. Parking Structure Flyers distributed.

7. Other

A validation team will be recommending the MET as a distinguished school. (Rita)

ASG-Washington trip has selected its members. (Sebastian)

1. GENERAL ITEMS

a) Welcome and Introductions

b) Major Events Approvals (Standing Item) - All Approved

• SLO Regional Conference-Friday March 20, 2009
• Rosa Parks Memorial Project Campus Forum-Thursday February 10, 2009
• 10th Annual Animal Health Technology Program.-Saturday, May 9, 2009
• San Diego Science Festival-Science Events at Mesa-Mar 3 – Apr 4, 2009.
• Women’s History Month –March 2009

2. INSTRUCTION

ACCREDITATION

a) Accreditation Update (Bergland) (Standing Item)

Accreditation Update: Planning Summary from the 2004 Self- Study, Next Steps 20 minutes (Bergland, Baker).

Accreditation Update: Planning Summary from the 2004 Self- Study, Next Steps (Bergland, Baker). The 2007 updates to the 2004 Self Study Planning Summary were discussed and recommendations were received from the cabinet for inclusion in the document. An updated version will be provided to the Cabinet.

3. STUDENT SERVICES

a) None

4. FACILITIES

Reminder: Campus Facilities Presentation-

February 26, 2009 in G101 4:00 to 6:00 P.M.

February 27, 2009 in G102 1:00 to 3:00 P.M. Corrected from G101.

Time line grids will be provided.

Use of campus facilities: Civic Center Act

Clearance of Mesa Administrative Office Manager (Kathy Wells) after all appropriate paperwork and clearance has been processed.

Timelines need to be established for process. Volunteer Form need to be revised and is being reviewed by Kim Meyers.

5. OTHER

Volunteers on Campus

Please submit form before volunteers are on campus.

Academic Senate Announcement

Individual Senators have donated out of pocket for the Hermes Castro funds.

c) Rosa Parks Event

6. FINANCE AND PERSONNEL-(Standing Item)

a) Budget Planning Update (Cepeda)

No cola indicated until possibly 2010.

Summer schedule will be held as published. Friday classes will be scheduled for high contact hour classes.

1. GENERAL ITEMS

a) Welcome and Introductions

b) Major Events Approvals (Standing Item)

Approval by consent:

a) Spring 2009 Student Services Fair-February 27, 2009-Approved

2. INSTRUCTION

a) Accreditation Update (Bergland) (Standing Item) Noted-At the February 3, 2009 meeting, Jill Baker and Yvonne Bergland presented a report containing information on the following items: 1)the status of the Mesa College Self-Study; 2) the status of the Accreditation Surveys; and, 3) the 1/23 to 1/25, 2009 Accreditation Institute in San Jose.

b) Tier 3, Closure LRC (Craft)- Recommend 7:00-10:00 P.M. Monday-Thursday and 7:00 to 5:00 P.M. Fridays, year round, Close LRCs on Saturdays Tutorial Services are not affected by budget cuts.- APPROVED with stipulation that individual students needs are addressed as they arise.

c) ARCC Presentation (Bergland/Mun) Approved-Recommend information to be disseminated to the “Campus planning entities” including Program Review, Vocational Career/Technical Programs, Basic Skill Success Retention, Strategic Planning and Budget Committees for review and follow-up. President Cepeda requested that the power point and ARCC 2009 Assessment be emailed to the Cabinet membership.

3. STUDENT SERVICES

a) Proposed Reduction in Services (Kavalier)-Propose Tier I Services hours change starting 03/16 M-Th 0800 AM-0600 PM and Fridays 0800-1200 PM, under AFT Contract review. Tier II TBA depending on sister colleges reduction. Summer-06/16-07/31/09 Tier I Monday-Thursday 0800-0600PM, Tier II TBA. (If open on Fridays, close on Saturdays) Fall-08/03- extend to 2009-2010 budget period. Approval pending.

b) Health Fee Increase Proposal (Cepeda) Increase funding by one dollar to be used for Mesa Mental Health Services only!

c) Categorical Site Visit-Tentative Schedule –Individual interviews date and time will be emailed.

4. FACILITIES

5. FINANCE AND PERSONNEL

a) Budget Reduction Impact Overview (Cepeda)

b) Proposed 2009-2010 Budget Reductions (Perez) - Budget Committee approved Proposal I, President’s Cabinet approved with documentation of how support services will be removed and reinstated.

1. GENERAL ITEMS

a) General Events Approval - Confirmed

• Dietetic Professional Development Seminar-Friday May 8, 2009
• African American/ Latino Male Leadership Summit (AALMLS)-Friday March 20, 2009
• Golden Scissors, 2009-Friday May 15, 2009
• Fashion Week, 2009-March 10, 11, 12, 2009

Approval by consent: - Confirmed with attention to noise by organizers.

STAR Awards-Thursday May 7, 2009

2. INSTRUCTION

a) Approval of 2008-2009 Mesa College Catalog Sub Committee - Approved.

i. Approved with student component added and Curriculum Review Committee Co-Chair added to faculty component.

3. STUDENT SERVICES

a) Presentation "Rock It Campaign" (Monica Romero)

i. Recommended to have ongoing audio of presentation shown in cafeteria as part of campaign.

4. FACILITIES

a) Financial Aid Classified Staff- Response to staff walking out of office due to working conditions. First Item Heard.

• Chronicle timeframe of communication between, Staff, Supervisor, Facility Supervisor, Dean, VPSS, VPA and President Cepeda, include dates and times. ( all staff involved)
• House Financial Aid office in another building until repairs are completed in the office. Outcome will be established by 8:00 AM tomorrow and notify President Cepeda. (Dean and VPSS)
• Final day of repairs is this Friday, February 13, 2009.
• A communication process to be established for future incidents.
• Report that centralized thermostatic used to save cost has caused health issues for staff. (Ron)

5. FINANCE AND PERSONNEL

a) Principles for Budget Reductions/Budget Reduction Strategies